Job Description

ALL APPLICANTS MUST COMPLETE THIS 2-MINUTE ASSESSMENT TO BE CONSIDERED: We’re seeking a Transaction Coordinator who thrives in an independent but collaborative environment. Previous experience working at a title company or as a transaction coordinator is required. You’ll manage 20-30 transactions at a time and play a pivotal role in guiding each deal to the finish line. This is not your average agent-to-agent coordination job — it requires strong communication, attention to detail, and the ability to solve problems in real time. If you're someone who finds purpose in producing high-quality, meaningful work — and thrives on keeping moving parts organized — we want to hear from you. Key Responsibilities Transaction & Title Coordination • Manage the full lifecycle of off-market real estate transactions from beginning to close. • Gather seller documents required by title (e.g., Seller Info Sheets, affidavits, special disclosures). • Collaborate with title companies, review title commitments, and clear basic title issues. • Coordinate lien releases, payoffs, probate documents, and non-standard closings. Seller Communication & Support • Serve as the seller’s main point of contact during the closing process. • Assist sellers in completing required forms in a timely manner, however necessary. • Proactively follow up with sellers to ensure timely submission of forms and signatures. • Assist sellers unfamiliar with real estate by explaining each step of the process clearly. • Schedule mobile notaries and document delivery when needed. Coordinate Property Access & Showings • Coordinate lockbox placement and provide access instructions for one-time showings. • Manage showing schedules with internal teams and buyers. • Resolve access-related issues and minor logistical challenges. Process Ownership & Problem Solving • Own your pipeline of 20–30+ active transactions. • Track deadlines, progress, and communication in your CRM or workflow tool. • Spot bottlenecks, suggest solutions, and escalate with actionable plans when necessary. • Work closely with acquisitions and dispositions teams to troubleshoot edge cases (e.g., heirship, liens, etc.). Ideal Behavioral Traits • Independent : You take ownership of your work and don’t need to be micromanaged. • Social : You’re comfortable communicating with sellers, title companies, and internal teams. • Driving : You’re goal-oriented, persistent, and focused on execution. • Precise: You pay close attention to the details that can make or break a deal. Why You’ll Love Working Here • Challenge – Each transaction presents new opportunities to grow and contribute meaningfully. • Recognition – Your work matters and is appreciated by the team and clients. • Growth – Opportunities to advance and expand your role in a growing company. • Location – In the office 5 days a week. • Salary – Compensation that reflects your skills and experience. • Hours – Maintain a healthy work/life balance. • Culture – Positive, driven, and collaborative environment. • Environment – Efficient processes and well-structured systems. • Industry – Join a fast-moving and impactful niche in real estate. • Brand – Work with a company that shares your values and purpose. Responsibilities: • Arrange for and attend events regarding the closing process, including moving schedules • Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans • Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance • Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly Qualifications: • Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred • Must have excellent organizational skills and communication skills • High school diploma required; Associate’s degree preferred • Motivated to serve people and provide excellent customer service • You must be located within 30 miles of the office to be considered for the role About Company: Why Join Us? At Smooth Closing, we believe in creating an environment where our employees thrive. Here’s what sets us apart: Challenge: Purposeful and fulfilling work every day.Growth: Opportunities for professional development and career progression.Salary: Competitive compensation at or above industry standards.Culture: Positive, vibrant, and supportive workplace.Environment: Comfortable and efficient office setting.Industry: Be part of a dynamic and desirable niche.Brand Alignment: Work for a company that shares your values.Our Purpose Smooth Closing is committed to ethically empowering individuals by providing clear pathways to their freedom. If this purpose resonates with you, we invite you to apply and join our team. Our Core Values Strive for ExcellenceBelief in YourselfTrustworthiness

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