Job Description

We’re in search of a detail-oriented Real Estate Office Administrator. In this role, you will be responsible for auditing transaction files, updating MLS listings, and handling a variety of administrative tasks to ensure smooth office operations. The ideal candidate will be a quick problem-solver with a positive attitude and a strong ability to collaborate with others. If you’re seeking a dynamic position with a diverse range of responsibilities, we would love to hear from you. Apply today to take the next step in your career! Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Paid time off • Vision insurance Schedule: • 8-hour shift • Monday to Friday • In-Person Responsibilities: • Accurately enter and maintain property listings in the MLS system • Create, organize, and maintain agent files using PowerFlow • Process X-Servicing for departing agents to ensure proper offboarding • Audit transaction files for compliance with MREC guidelines and company policies, collaborating with agents to resolve discrepancies • Manage showing instructions and open house information in the MLS • Facilitate onboarding and paperwork completion for transfer agents • Distribute commission checks and address payment-related inquiries • Track and collect payments for Errors & Omissions (E&O) fees, Marketing & Technology (MAT) fees, board dues, and MLS dues • Provide ongoing support to agents with transaction paperwork, questions, and office-related concerns • Source office supplies and coordinate preparations for weekly sales meetings • Assist in planning and coordinating office events • Manage the office phone system, including agent additions, removals, and phone duty schedules • Customize company-provided templates and maintain office social media pages (e.g., Facebook, Instagram) • Ensure all marketing materials and office activities comply with Berkshire Hathaway HomeServices brand standards, company policies, and industry regulations • Order and maintain office and kitchen supplies • Greet guests, agents, and clients in a professional and friendly manner • Sort and distribute incoming mail and packages • Oversee the Supra lockbox inventory and check-in/check-out process • Code vendor invoices and submit them to the Home Office for payment processing • Act as a liaison between agents and Home Office departments • Maintain general office cleanliness and organization • Perform other duties as assigned by the supervisor Qualifications: • High school diploma or equivalent required • Proven interpersonal and customer service skills • Proficiency in Microsoft Office programs and general computer applications • Exceptional organizational skills with keen attention to detail • Ability to prioritize and manage multiple tasks in a dynamic environment • Comfortable working in a moderately noisy office setting • Real estate experience preferred, but not required Physical Requirements • Ability to operate standard office equipment • Lift up to 10 lbs occasionally • Sit or stand for extended periods • Navigate stairs or utilize accommodations as needed About Company: BHHS is a global real estate brokerage franchise with a bold focus on building a personally connected future through relationship-driven business, supported by best-in-class leadership, mentorships, business tools, and a worldwide network that is committed to making a lasting impact through lifelong relationships.

Job Tags

Work at office, Home office, Shift work, Monday to Friday,

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