Job Description

Office Coordinator

About the Role:

Are you looking for an opportunity to make a real impact in a fast-growing, innovative organization? We are seeking a proactive and detail-oriented Office Coordinator to play a key role in shaping and managing our new Houston office. This is a chance to be at the heart of operations, helping create a productive, collaborative, and efficient workplace where people love to work.

Why you should join:

This is more than just an administrative role - you'll be the backbone of our office, working closely with leadership and teams across the organization. Here's what makes this opportunity special:

• Make an Impact: You'll have the chance to set up systems, processes, and best practices that will shape how our office runs for years to come.
• Be a Connector: Your role will place you at the intersection of operations, leadership, and team collaboration, allowing you to build strong relationships across the organization.
• Room to Grow: As we continue to expand, your contributions will be visible and valued, opening doors to growth and career advancement.
• Dynamic Environment: If you thrive in fast-paced settings, love solving problems, and enjoy wearing multiple hats, this role is designed for you.

What You'll Do :

Office Management

• Oversee daily office operations and ensure smooth functioning of all processes.
• Develop and implement office policies and procedures to improve efficiency and compliance.
• Manage budgets, track expenses, and identify cost-saving opportunities.
• Coordinate office renovations, repairs, and maintenance.
• Implement technology solutions to boost productivity and communication.

Facilities Management

• Work with building management and vendors to maintain a clean, safe, and productive environment.
• Coordinate office layout and optimize workspace utilization.
• Oversee inventory management of furniture, equipment, and supplies.

Executive Support

• Manage calendars, travel arrangements, and event coordination for practice leaders and directors.
• Handle CRM data entry, invoicing, and expense reporting accurately and on time.

Administrative Support

• Draft professional correspondence, prepare reports, and organize meetings and conference calls.
• Maintain accurate records, files, and databases for smooth information flow.

Special Projects

• Take on ad-hoc projects and tasks with flexibility and a problem-solving mindset.

What We're Looking For:

• Bachelor's degree in Business Administration or related field.
• Experience in office management or administrative roles (preferred).
• Excellent interpersonal and communication skills - confident with all levels of management.
• Proficiency in Microsoft Office Suite (Word, PowerPoint) with strong attention to formatting and detail.
• Strong organizational skills with the ability to manage multiple priorities.
• Self-starter with a proactive attitude, capable of working both independently and collaboratively.
• Professional email etiquette and commitment to meeting deadlines.
• Entrepreneurial mindset and a drive to improve processes.

What You'll Get:

• A chance to build and manage a brand-new office environment.
• Direct exposure to leadership and decision-making processes.
• An opportunity to develop your skills in office management, operations, and executive support.
• A collaborative culture where your ideas are welcomed and implemented.
• Monday Friday schedule with a focus on work-life balance.

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