Job Description

Position Overview

Concrete Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team. This role ensures smooth day-to-day operations in the office and plays a key part in keeping our internal processes organized and efficient. The ideal candidate thrives in a fast-paced, team-oriented environment and demonstrates a strong commitment to our company’s core values: Safety, Passion, Integrity, Teamwork, Communication, and Continuous Improvement.

Key Responsibilities

General Office Administration

• Greet visitors, answer phones, and route communications to appropriate staff

• Maintain a clean, organized, and professional office environment

• Order and manage office supplies, equipment, and kitchen inventory

• Receive and distribute mail and deliveries

Administrative Support

• Draft, proofread, and format documents such as letters, memos, reports, and meeting notes

• Schedule meetings, appointments, and conference calls for team members

• Support expense reporting, invoice processing, and petty cash reconciliation

• Manage electronic and physical filing systems, ensuring easy retrieval of documents

Recordkeeping & Organization

• Maintain up-to-date contact lists, calendars, and internal directories

• Ensure proper documentation and archiving of administrative and personnel forms

• Assist with onboarding paperwork and orientation tasks for new hires

Coordination & Internal Communication

• Distribute internal communications, newsletters, and announcements as directed

• Coordinate office events, meetings, and celebrations

• Liaise with facility services or IT support for office equipment issues

Required Qualifications

• 2+ years of experience in an administrative or office support role

• Strong organizational and time management skills

• Excellent verbal and written communication abilities

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Ability to handle confidential information with discretion

• Comfortable multitasking and working independently with minimal supervision

Preferred Qualifications

• Experience in a construction, engineering, or field-based business environment

• Familiarity with expense reporting or office management software

• Associate’s degree or administrative support certification preferred

Core Values Alignment

We are looking for a candidate who embodies Concrete Strategies' Core Values:

• Safety – Promotes a safe and secure office environment

• Passionate – Brings a positive attitude and energy to their work

• Integrity – Maintains trust and accountability in all tasks

• Teamwork – Works collaboratively and respectfully with all departments

• Communication – Demonstrates clear, courteous, and effective communication

• Continuous Improvement – Seeks ways to improve administrative systems and workflows

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