Job Description

We’re seeking a polished and proactive entry-level  Legal Administrative Assistant to support a team of partners, associates, and paralegals within a busy Litigation practice group . The ideal candidate is organized, professional, and thrives in a fast-paced environment. Prior experience as a legal intern or other exposure to the legal field is highly preferred.

Key Responsibilities

• Prepare, revise, and maintain legal documents, correspondence, and spreadsheets.

• Screen and direct telephone calls with professionalism; serve as liaison between attorneys, clients, and staff.

• Open, date-stamp, and distribute incoming mail; track deadlines and maintain accurate calendars.

• Retrieve and organize case files and related documents.

• Enter attorney time into the firm’s system and assist with billing-related tasks.

• Manage administrative processes such as conflict checks, file openings, and follow-up reports.

• Coordinate travel arrangements, schedule meetings, and reserve conference rooms as needed.

• Prepare expense reports and complete various administrative forms.

• Assemble and deliver finalized documents accurately and on time via mail, courier, or electronic delivery.

• Assist with meetings, client visits, and internal events.

• Conduct factual research online as requested.

• Maintain filing systems, contact lists, and matter records.

• Collaborate with colleagues and provide backup support as needed to promote teamwork.

Qualifications

• College degree preferred.

• Previous legal experience, ideally in a law firm setting.

• Demonstrated interest in building a long-term career in the legal field.

• Strong multitasking and organizational abilities; able to prioritize effectively.

• Professional, dependable, and composed under pressure.

• Team-oriented with excellent interpersonal skills.

• Strong command of MS Office; experience with iManage or similar document management systems a plus.

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