Job Description

PRIMARY DUTIES & RESPONSIBILITIES

Voter Registration: register voters, send voter id cards, keep master card for all voters in Township, cancel deceased voters and voters that moved.

Elections: Order and proof all ballots, applications, supplies, food, etc. You are the liaison to County, State, Secretary of State Officials, and School Officials. You will hire election officials in and out of office and ensure training and certification of all hires. Oversee Public Accuracy Testing, publications, polling place agreements, and equipment functionality, as well as issue and mail absent voter applications and ballots. Oversee set up and break down of polling places-all equipment delivered and returned to office. Accept and Issue applications and ballots in office.

Certified Qualified Voter File Specialist: Performs a variety of tasks in support of the Township’s Voter Registration process. Duties include, but are not limited to, daily maintenance & updating of voter registration records on the Michigan State Qualified Voter File (QVF) & in Clerk files. Includes processing of voter registration master cards & ID cards. Maintains active and inactive voter registration files.

Assists in the cemetery responsibilities including resident assistance in the purchase of their lots, deed preparation, working closely with the cemetery Sexton and Clerk to aid in the upkeep of the cemetery mapping.

Greets individuals in person and answers and handles telephone calls, providing information and assistance or directing individual so the appropriate department of staff member in a warm and professional way.

  Assist with the maintenance of the Departments filing system for a variety of records, reports and general correspondence relating to the Clerk Office including the Township Boards Minutes database, Maintenance and retrieval of Township archives on an as needed basis.

GENOA TOWNSHIP is a charter township located in the heart of Livingston County, Michigan. Lakes and wetlands, rolling hills and meadows, state parks and wildlife all abound in this beautiful community of country living.

JOB SUMMARY:

Under the supervision of the Township Clerk, assists in performing the statutory and non- statutory functions of the office, varied administrative tasks, and clerical tasks including preparing and maintaining accurate records and reports pertaining to the department. Ability to run an Election from start to finish is imperative. Provides residents/visitors with a positive first impression on behalf of the Department and Township. This position is public-facing and requires exceptional attention to detail, excellent customer service skills, accuracy and efficiency in work and must be able to meet the high demands of running an election. Must be able to work extensive overtime as needed during elections.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

• High school diploma with additional college-level or vocational training in secretarial science, office management or a similar field, and two years of experience in running an Election.

• Demonstrated proficiency in Microsoft Suite applications including word processing, spreadsheet, and data base use.
• Ability to gain proficiency in department-specific software applications including Qualified Voter File training or other State of Michigan required learning.
• Ability to use basic office equipment such as telephone, calculator, photocopier, facsimile and email/internet/world wide web for search, information and data transfer and file in alphabetical order.
• Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, professional contacts and the public in a variety of situations.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move heavy files and other items. The employee must be able to travel to and from worksites and election locations as needed.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

Genoa Township provides full comprehensive benefits including health, dental, vision, life, short and long-term disability, retirement contributions, and wellness opportunities.

Deadline for application is: November 15, 2025

Genoa Charter Township is an Equal Employment Opportunity Employer.

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